Notice Inviting Bids/RFPs

CURRENT REQUEST FOR PROPOSALS/BIDS


CITY OF GRAND TERRACE

PUBLIC WORKS DEPARTMENT

NOTICE INVITING INFORMAL BIDS FOR 2021/2022 STREET SWEEPING SERVICES

ANNOUNCEMENT:

NOTICE IS HEREBY GIVEN that on behalf of and as authorized by the City Council of the City of Grand Terrace (hereinafter referred to as the "City"), will receive sealed bids at 22795 Barton Road, Grand Terrace, California, 92313 in care of the Public Works Department, until 11:00 a.m. on Tuesday, December 14, 2021 for street sweeping services within the City of Grand Terrace (“Project”) designated as:

STREET SWEEPING SERVICES
BID NO. 22-01


At the time designated for receiving sealed bids on said Project, the bids will be opened, examined, and a determination will be made.

All bids must be in writing, must be sealed in an opaque envelope, and addressed to the City, c/o Public Works Department, and delivered or mailed to the City at 22795 Barton Road Grand Terrace, California 92313 in care of the Public Works Department. The envelope shall be plainly marked in the upper left-hand corner as follows:

ATTENTION: CITY OF GRAND TERRACE  (BIDDER'S NAME AND ADDRESS)

BID FOR: STREET SWEEPING SERVICES
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CONTRACTOR MUST HAVE CLASS “A” OR "B" LICENSE

THE ENGINEER'S ESTIMATE IS $55,000.0 PER YEAR FOR 3 YEARS


Any bid received after the hour stated above for any reason whatsoever, will not be considered for any purpose but will be returned, unopened, to the bidder.

This project involves providing citywide street sweeping services for the City of Grand Terrace.

The work shall be done under the supervision of the Director of Public Works / City Engineer and no work or portion of the work shall be paid for until it is approved for payment by the Director of Public Works / City Engineer, but this shall not prevent approval of and payment for completed portions of the work as it progresses, payment acceptance of these portions or of the completed project.

Each bidder must submit a proposal to the City, c/o Public Works Department, on standard forms provided in the bid package. Said proposal is to be accompanied by a cash deposit, a certified or cashier’s check, or a bid bond, made payable to the City, in an amount not less than 10 percent of the total bid submitted. Said cash deposit or check shall be forfeited or said bond shall become payable in the event the bidder depositing the same
does not within ten (10) calendar days after written notice execute the Contract.

The successful bidder will be required to furnish with the Contract a Faithful Performance Bond in the amount of 100 percent of the Contract price, and a Payment Bond in the amount of 100 percent of the Contract price. The successful bidder will also be required to furnish certificates of insurance evidencing that all insurance coverage as required by the Specification has been so secured.

The Contractor may, at Contractor’s sole cost and expense, substitute securities equivalent to any monies withheld by the City to insure performance under the Contract. Such securities shall be deposited with the City, or a state federally chartered bank as escrow agent, who shall pay such monies to the Contractor upon satisfactory completion of the Contract. Such securities, if deposited by the Contractor, will be valued by the City, whose decision on valuation of the securities shall be final. The Contractor shall be the beneficial owner of any securities substituted for monies withheld and shall receive any accrued interest thereon. Securities eligible for investment shall include those listed in Government Code Section 16430 and Government Code Section 4590. No such substitution shall be accepted until the escrow agreement, letter of credit, form of security and any other document related to said substitution is reviewed and found acceptable by the City’s attorney. The City reserves the right to waive any informalities or irregularities or to reject any or all bids, or any portions of any bid, or to reject and then negotiate the amount and/or terms of any bid with any bidder, and to be the sole judge of the merits of the respective bids received. The award of Contract, if made, will be on the basis of the lowest cost to the City to a responsible bidder whose proposal complies with all the prescribed requirements, including, but not limited to the Grand Terrace Municipal Code.

No bidder may withdraw his bid for a period of thirty (30) days after the bid opening.

Contract Documents may be examined at the City of Grand Terrace Public Works Department located at 22795 Barton Road, Grand Terrace, CA 92313 or may be obtained by email request to Shanita Tillman, Management Analyst, at stillman@grandterrace-ca.gov.

Any questions regarding the bid documents should be directed via e-mail to:
The Management Analyst, Shanita Tillman. stillman@grandterrace-ca.gov.

The successful bidder will be required to pay not less than the prevailing wage scale, determined by the Director of the California Department of Industrial Relations, copies of which scale are on file in the office of the City Clerk and the office of the Director of Public Works / City Engineer, and which shall be made available to any interested party upon request.

Effective January 1, 2015, to be awarded and to perform work on Public Works projects, prime contractors and subcontractors must possess and maintain registration with the Department of Industrial Relations (DIR) at https://efiling.dir.ca.gov/PWCR. This is a separate requirement from the Contractors State License Board (CSLB) licensing requirement. See the Special Provisions for additional details.

The Contractor shall execute the Contract and shall secure all insurance and bonds required within ten (10) calendar days after the Contractor has been notified in writing of the award of the Contract. The Contractor shall not commence any street sweeping services or order equipment until the City has given the Contractor a Notice to Proceed. The Contractor shall commence street sweeping services within ten (10) calendar days after the Notice to Proceed.


Notice of Inviting Informal Bids 11-30-21.pdf